IRP Reporting System: External User Guide

 

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Getting Started

 

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System Access

Access the IRP Reporting dashboard through your Ignite Reading portal by navigating to Reports > Session Attendance. The system opens to your All Schools overview, providing immediate insight into program performance.

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Dashboard Navigation

The dashboard has two main views:

All Schools Dashboard: See how all your schools are doing at once. To access an individual school view, click the ‘Details’ link in the column on the far right.

School Dashboard: Dive deeper into one school’s student details. Navigate between views by using the “Back to all Schools” link at the top of the page.

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Understanding Your Data

Understanding Key Metrics

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Attendance Measurement

Schools’ Attendance Rate measures the percentage of scheduled sessions that students attend:

• Present: Student spent any time in the session (more than 0 seconds)
• Absent: Student did not join the session (0 seconds logged)
• How this is calculated: Number of attended sessions ÷ Total Scheduled Sessions

Time Period:

• In metric cards: Uses selected day only (Today/This Week/This Month)
• In the data tables: Uses selected day only

Note: Includes both standard sessions and Accelerator Pack students

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Instructional Time Measurement

Students’ Average Instructional Time tracks the quality of session engagement:

• Measurement: Average minutes spent per attended session

• Maximum: Capped at 15 minutes per session for calculation purposes

• Purpose: Helps assess whether students are getting meaningful instruction time

• Only Counted: For sessions where students were present
  
  

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Risk Assessment Framework

The dashboard uses a traffic light approach to identify students and schools needing attention:

🟢 Good (Green): 80-100% attendance rate

• Students are consistently attending and engaging
• Minimal intervention needed

🟡 Watch (Yellow): 65-79% attendance rate

• Some attendance concerns are emerging
• Monitor closely and consider outreach

🔴 At Risk (Red): Below 65% attendance rate

• Immediate intervention recommended
• May indicate barriers to participation

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Program Capacity Management

Program Seats shows enrollment efficiency:

• Filled Seats: Active student enrollments (excludes Accelerator Pack students)
• Total Seats: Purchased program capacity

• Formula: Active Program enrollments / Total purchased seats

• Purpose: Helps optimize resource allocation and identify additional needs

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Choosing Your Time View

Three Ways to Look at Your Data

You can easily switch between different periods to get the information you need:

Today: Perfect for your daily check-ins

• See what’s happening right now
• Great for tracking attendance issues in the moment

This Week: Your go-to for weekly progress meetings

• Spot patterns and trends are developing
• Ideal for weekly staff discussions

This Month: Best for bigger picture planning

• See overall progress and identify long-term trends
• Perfect for monthly reports and planning sessions

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Understanding Different Calculation Dates

Different metrics use different time periods for calculation. Here’s what you need to know:

Metrics using “Day Selected Only”: 

• School Attendance Rate (in metric cards and columns)
• Sessions Missed Rate
• Program Seats
• Missed and Late Sessions (Only show on “Today” view)

Metrics Using “Beginning of Enrollment Until Date Selected” (Cumulative)

• Schools with Attendance Risk
• Students’ Average Instructional Time
• Attendance Risk Level (in both All Schools and School Views)
• Student Sessions with Attendance Risk

Why this Matters:

• Daily metrics help you see immediate issues
• Cumulative metrics help you see long-term patterns and persistent concerns
• Risk levels need a longer view to avoid showing false positives from single-day absences
• This is why the Attendance Risk Level doesn’t align with the daily School Attendance Rate - they serve different purposes
  
  

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Understanding Student Information

What Each Status Means

When you look at individual students, you’ll see different status indicators that tell you exactly what’s happening:

• Complete: Student finished their Ignite Reading Session - great job!
• In Session: Student is currently in their Ignite Reading Session.
• Upcoming: The Student has a session scheduled later
• Missed: Student didn’t show up for their scheduled session.
• Late: When the session should be “in session” but the student hasn’t shown up yet
• Cancelled: the session was cancelled (either because it’s a Non-Instructional Day, A Non-Scheduled Day, or other reason)

Where Students Are in Their Reading Journey

Each student is working on specific reading skills based on their level. You’ll see what they’re currently learning, which helps you understand their progress and what to expect next.

Reading Program Levels Explained

Where Students Start (Their “Baseline”)

Every student begins their Ignite Reading journey at the level that’s right for them. Here’s what the different starting levels focus on:

Building Basic Skills:

• BAK (Basic Alphabet Knowledge): Learning letters and their sounds (30 lessons)
• ULS (Using Letter Sounds): Putting sounds together to read simple words (14 lessons)

Learning Word Patterns: 

• ULP (Using Letter Patterns): Reading words with different vowel patterns (14 lessons)
• VCe (Vowel-Consonant-e): Words with silent ‘e’ like “cake” and “hope” (16 lessons)

More advanced Reading:

• B+D (Blends + Diagraphs): Complex sounds like “ch,” “th,” and “bl” (29 lessons)
• RCV (R-Controlled Vowels): Words like “car,” “her,” and “for” (29 lessons)
• VT (Vowel Teams): Tricky vowel combinations like “ea” and “oo” (30 lessons)

Advanced skills:

• MSD (Multisyllabic Decoding): Breaking apart and reading longer, complex words (90 lessons)

What Students Are Working On Now

The Current Skill/Lesson” shows exactly what each student is learning today. Students may progress to a new level, so their experience may differ from where they started.

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Taking Action Based on What You See

When You Notice Students Struggling

If the dashboard shows students or schools with red “At Risk” indicators, here are some steps that often help:

For Individual Students:

• Check if the session time works with the student’s schedule
• See if the student needs additional support or encouragement
• Consider if there are technical barriers preventing participation
• Reach out to families to determine if there are any barriers (such as technology issues or scheduling conflicts).

For Whole Schools

• Meet with school leaders to understand any systemic challenges
• Review whether teachers need additional support or training
• Look at the technology infrastructure and internet connectivity
• Examine if the session scheduling conflicts with other school activities

Getting Extra Help

The dashboard includes links to helpful resources:

• Attendance Resources: Research-backed strategies for improving student participation
• Enrollment Management: Tools to adjust program capacity and student assignment
  
  

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Good News Indicators

Signs Your Program is Working Well

Here’s what to look for when things are going great:

• Most schools show a green “Good” status (80%+ attendance)
• Very few students are in the red “At Risk” category
• Students spending reasonable amounts of time actively learning (close to 15 minutes per session)
• High enrollment numbers that show student seats are being utilized effectively
  
  

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Making the Most of Your Dashboard

Building Good Habits

Set up regular check-in routines that work for your schedule:

• Daily: Quick morning look at attendance to catch any immediate issues

• Weekly: Deeper review during staff meetings to discuss trends and plan support
• Monthly: Comprehensive review for reports and long-term planning

Sharing Information

Use what you learn from the dashboard to:

• Keep school leadership informed about Ignite Reading program success
• Report progress to district administrators
• Identify which schools or teachers might benefit from additional support
• Communicate with families about their student’s participation

Continuous Improvement

The dashboard helps you make your reading program even better by:

• Showing you what’s working well so you can do more of it
• Highlighting areas that need attention before minor problems become big ones
• Tracking whether your interventions are helping students improve
• Supporting decisions with real data rather than guesswork

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Getting Help & Support

When You Need Assistance

If you have questions about what you’re seeing in the dashboard or need help interpreting the data, help is available through the built-in resource links in the Ignite Reading Knowledge Base.

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The IRP Reporting dashboard is here to support your work in helping students become successful readers. The data is most powerful when combined with your expertise and knowledge of your students and schools.